संवर्ग के लिए सुझाव सौंपे गए; सहायक निदेशक के लिए विभागीय परीक्षा की मांग

साथियो, 

राजभाषा संवर्ग की बेहतरी के लिए विभाग द्वारा आमंत्रित सुझावों के संदर्भ में पिछली दो पोस्टों पर प्राप्त टिप्पणियों और सभी संबंधित पक्षों से मिले सुझावों के आधार पर एसोसिएशन ने राजभाषा विभाग को प्रस्ताव सौंप दिया है। इसमें सहायक निदेशक के पद पर भर्ती के लिए सीधी परीक्षा की बजाए, सीमित विभागीय प्रतियोगिता परीक्षा आयोजित करने का सुझाव भी शामिल है जो अनुवादकों की एक लम्बी मांग रही है। इस मामले पर आगे भी पहल जारी रहेगी ताकि भविष्य की प्रतियोगिता परीक्षाओं के लिए हमारे अनुवादक साथी ही पात्र हो सकें और अनुवाद की पृष्ठभूमि वाले लोग ही संवर्ग में अधिकारी बन सकें। समग्र प्रस्ताव आप सबके संज्ञान के लिएः

To
The Under Secretary
Department of Official Language
Ministry of Home Affairs

Subject: Submission of suggestions on draft Recruitment Rules

Sir,

With reference to Department of Official Language’s O.M No.01/01/2016-O.L (Service) dated 13 January’ 2017, suggestions of Central Secretariat Official Language Translators Association on draft Recruitment Rules of Central Secretariat Official Language Service Cadre are enclosed herewith as per Annexure ‘A’ to this letter.

2. Photocopies of various recruitment rules (existing or being proposed for amendment) providing the qualifying service in following cases are enclosed herewith as per annexure “B” to “J” to this letter for your kind perusal please : 

a) combined regular service in the grades of Mechanic Grade- I and Mechanic Grade-II for promotion to the post of Foreman in the Central Ground Water Board, Ministry of Water Resources. (Annexure ‘B’) 

b) combined regular service in the grades of Superintendent and Assistantfor promotion to the post of Passport Granting Officer in Ministry of External Affairs. (Annexure ‘C’) 

c) combined regular service in the grades of Assistant Meteorologist Gr. I and Assistant Meteorologist Gr. II for promotion to the post of Scientific Officer- I in India Meteorological Department (IMD). (Annexure ‘D’) 

d) combined regular service in the grades of Personal Assistant and Stenographer Gr. III for promotion to the post of Private Secretary in Indian Council of Agricultural Research(ICAR). (Annexure ‘E’) 

e) combined regular service in the grades of Office Superintendent and Assistant/Head Clerk for promotion to the post of Establishment and Accounts Officer in Survey of India. (Annexure ‘F’) 

f) combined regular service in the grades of Sub Divisional Officer Grade-l and Sub Divisional Officer Grade-Il for promotion to the post of Assistant Defence Estate Officer in Ministry of Defence. (Annexure ‘G’) 

g) combined regular service in the grades of Junior Time Scale (JTS) and Programme Executive/equated categories for promotion to the post of Senior Time Scale (STS) in PrasarBharati, Ministry of Information and Broadcasting. (Annexure ‘H’) 

h) combined regular service of three grades i.e.Senior Court Clerk Grade-I, Senior Court Clerk Grade-II and Court Clerk in level 2 for promotion to the post of Assistant (Legal) in Department of Legal Affairs ; and (Annexure ‘I’) 

i) combined regular service in the grades of Assistant Library & Information Officer and Library & Information Assistant for promotion to the post of Library & Information Officer in Archaeological Survey of India. (Annexure ‘J’) 

Thanking you,
Yours sincerely,
(Dinesh Kumar Singh)
President

 Annexture ‘A’ 

Suggestions of Central Secretariat Official Language Service Translators Association on draft Recruitment Rules: 

The present scenario of CSOLS Cadre reflects that regular promotions in the grades of Assistant Director for vacancy year 2008 - 09 to 2014 15 (consecutive 07 years) and Joint Director for vacancy year 2011-12 to 2014-15(consecutive 04 years) were made by late DPCs. Similarly, more vacancies in the grades of Senior Translator for vacancy year 2011-12 to 2015-16 (consecutive 05 years), Deputy Director for vacancy year 2011-12 to 2015-16 (consecutive 05 years) or/and for vacancy year 2016-17 to 2020-21 (consecutive 04 years) and Director for vacancy year 2016-17 to 2019-20 (consecutive 04 years) will be filled up by late DPCs. Reason for this is totally administrative failures which included delay in making promotions in feeder grade and even next two grades below feeder grade, not framing recruitment rules during 6th CPC period/delay in finalisation of recruitment rules, non-holding DPCs in time etc. 

As a result of administrative failures, now the incumbents of feeder posts are not possessing minimum qualifying service in their present grades for promotion. On the other hand minimum qualifying service as prescribed in draft Recruitment Rules will not meet the requirement of the cadre at all like recent framed Recruitment Rules-2015 mainly for promotion to the post of Joint Director and Director. Hence, the Association hereby gives the following suggestions on draft Recruitment Rules mainly to make the incumbents of feeder posts eligible for their promotions :- 

1. Strength in the grades of Director and Joint Director may be kept combined and to this effect, the following para may be inserted below SCHEDULE-1.(in line with CSS cadre and AFHQ cadre) 

“The promotions in the grades of Director and Joint Director shall be carried out within the overall ceiling of regular 54 posts with inter-se flexibility and further ceiling of 18 posts in Director grade.” 

Logic: In case eligible Joint Directors do not become available for promotion to the post of Director, then equal nos. promotions against unfilled vacancies of Director can be made in the grade of Joint Director within overall ceiling of regular 54 posts from amongst the Deputy Director and as soon as so newly promoted Joint Directors achieve minimum qualifying service, they (senior most) will be promoted as Director subject to ceiling of 18 posts. 

Benefits: All vacancies at the level of Director and Joint Director will remain fulfilled within overall ceiling of regular 54 posts. Besides, Duties and responsibilities of Directors can be assigned to Joint Directors. By doing so, implementation of official language policy at the level of Director will not be hampered and chain effect of such promotions will soon come downward. The insertion of above para is enclosed as Schedule-1: 

2. Minimum qualifying service for promotion to the post of Joint Director should be prescribed as under: (Schedule III, serial No. 2, column No. 5 for Joint Director refers) 

“From amongst Deputy Directors having five years regular service in level-11 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 6600/-), 

failing which Deputy Directors having seven years combined regular service in the grades of Deputy Director in the Level-11 of Pay Matrix (pre revised Pay Band-3, Rs15600-39100/- with Grade Pay of Rs. 6600/-) and Assistant Director in level-10 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 5400/-) with minimum of two years regular service in the grade of Deputy Director in the Level-11 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 6600/-), 

failing which Deputy Director having ten years combined regular service in the grades of Deputy Director in the Level-11 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 6600/-), Assistant Director in level-10 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 5400/-) and Senior Translator in level-7 of Pay Matrix (pre revised Pay Band-2, Rs. 9300-34800/- with Grade Pay of Rs. 4600/-)with minimum of two years regular service in the grade of Deputy Director in the Level-11 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 6600/-), 

failing which Deputy Director in the Level-11 of Pay Matrix (pre revised Pay Band-3, Rs15600-39100/- with Grade Pay of Rs. 6600/-) having twenty five years combined regular service in different grades of “Central Secretariat Official Language Service ” 

Logic: A majority of officers those are presently serving as Assistant Director (regular and adhoc) and Deputy Director (regular and adhoc) will retire up to the year 2020-21. Besides, present senior most Senior Translators those are in zone of consideration for promotion to the post of Assistant Director against the vacancies of the year 2015-16 have also already completed almost 25 years long service with remaining only 7-8 years of service to render. These all existing officers will never (repeat never) possess minimum qualifying service as mentioned in the draft recruitment rules for promotion to the post of Joint Director. Hence, the vacancies of Joint Director will again remain unfilled in the years to come. 

Benefits: All vacancies at the level of Director and Joint Director will remain fulfilled within overall ceiling of regular 54 posts. Besides, Duties and responsibilities of Directors can be assigned to Joint Directors. By doing so, it will not hamper the implementation of official language policy at the level of Director and chain effect of such promotions will soon come downward.   

3. Minimum qualifying service for promotion to the post of Deputy Director should be prescribed as under: (Schedule III, serial No. 3, column No. 5 for Deputy Director refers)

‘From amongst Assistant Directors having five years regular service in level-10 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 5400/-), 

failing which Assistant Directors having seven years combined regular service in the grades of Assistant Director in the Level-10 of Pay Matrix (pre revised Pay Band-3, Rs. 15600-39100/- with Grade Pay of Rs. 5400/-) and Senior Translator in level-7 of Pay Matrix (pre revised Pay Band-2, Rs. 9300-34800/- with Grade Pay of Rs. 4600/-) with minimum of two years regular service in the grade of Assistant Director in the Level-10 of Pay Matrix (pre revised Pay Band-3, Rs. 115600-39100/- with Grade Pay of Rs. 5400/-).’ 

Note: As per DOPT’s Office Memorandum No. AB.14017/48/2010-Estt..(RR)dt.31st December, 2010(para 3.12.2), period of qualifying service from Grade Pay R. 4600 to Rs.6600 is seven years, therefore seven years combined regular service in the grade of Senior Translator (GP: Rs.4600/-) and Assistant Director has also been suggested for promotion to the post of Deputy Director (GP: Rs. 6600/-).in failing which condition. 

Logic: After fulfilling all 36 posts of joint director by promotion from the select list of Deputy Director which is under consideration in the department at present, more than 70 posts of Deputy Director will remain unfilled right from now till the year 2021 because all existing incumbents of its feeder post i.e. Assistant Director including senior most are having only 11 months of regular service in present grade as per the order of DOPT and they will never (repeat never) possess minimum qualifying service as mentioned in the draft recruitment rules for promotion to the post of Deputy Director. 

Benefits: All vacancies at the level of Deputy Director will remain fulfilled at all times and incumbents of these vacancies will further achieve minimum qualifying service for their next promotion to the post of Joint Director otherwise future vacancies of Joint Director will again remain unfilled. Besides, implementation of official language policy at the level of Deputy Director will not be hampered and chain effect of such promotions will soon come downward. 

4. (A) Initiation to change the nomenclature of Junior Translator and Senior Translator as Junior Translation Officer and Senior Translation Officer respectively is highly appreciable. This modification will certainly lift the spirit and morale of Translators. Here it is pertinent to note that though translation is main function of Junior and Senior Translators, yet they contribute significantly in the implementation of the Official Language Policy of the Union. Hence, the word ‘Official Language’ in place of the word ‘Translation’ will be more apt and expressive to portray bonafide characteristics of the functionalities being carried out by Junior and Senior Translators. Accordingly, the Association seeks the rechristening of Junior Translator and Senior Translator as follow:-

(i) Junior Translator – Official Language Officer 

(ii) Senior Translator – Senior Official Language Officer 

Before the proposal to this effect is submitted to DOPT, the approval of the Internal Finance of the Administrative Ministry i.e. Ministry of Home Affairs is required. The same may please be obtained beforehand if it has not been obtained. 

(B) To add, as the nature of duty assigned to Junior and Senior Translator is identical, the rationale behind the two posts for the similar work is non-existent. As in the case of other cadres, where posts carrying similar duties have been merged, the case of merger of two posts of Junior and Senior Translator in the CSOLS Cadre is fit and justified. And the merged posts may be renamed as ‘Official Language Officer’. 

5. Introduction of Limited Departmental Examination for the post of Assistant Director: The extant RRs provide for 25% induction of Assistant Directors through direct examination to be conducted by UPSC. As the direct recruitment has resumed after a lapse of nearly two decades, in the interregnum period a large number of Translators has gone past the prescribed age limit i.e 35 years+5 years by virtue of experience in the Govt. offices. Our submission is that translation is not such a stream as requires direct recruits for effective, efficient and swift delivery of work as in the case of administrative post. Rather a subtle and perfect translation can be expected from a veteran and experienced person. In the same vein, it is submitted that due to acute stagnation at the level of Senior Translators, a pall of gloom has descended on their careers leading to their sinking confidence and morale. 

Almost each and every cadre has a provision for limited departmental examination so as to give their eligible and promising people an opportunity to elevate their careers and serve in better way. 

Keeping in view the above, the Association places on record an earnest request to firm up a proposal of replacing 25% DR element by 25% LDCE, to be submitted to DOPT for the necessary changes in RRs. That will serve dual purpose of attracting proficient Assistant Directors as well as granting a career progression avenue to otherwise stagnated translators. 

 *******